Any production company, business or individual wishing to conduct a film shoot shall obtain a Film Permit. For purposes of this permit, a film shoot means to perform or undertake any activity in a public place within the corporate limits of the City of McKinney which constitutes, in whole or in part, a component part of or necessary preparation for the process of recording moving images onto a tangible medium, including but not limited to motion picture photographic film, videotape, videodisc or digitized storage of video data. A film shoot does not include home movies or home videos not intended for commercial rebroadcast or viewing. This form must be returned 15 or more days before filming begins. The Film Company is responsible for acquiring any additional permits or permission required if any portion of the film shoot lies outside the jurisdictional limits of McKinney. If requested, the Film Company shall provide evidence of additional required permits or permission.
A Film Permit is $25, payable by hand or mail upon submission of this Permit Application.All fees must be in the form of cash or check, made payable to the City of McKinney and be hand-delivered or mailed to the City of McKinney. No film permit will be released until fees, permits, licenses and certificates of insurance are received in the City of McKinney Office of Special Events. The City of McKinney must be shown as additional named insured on the insurance declaration.
Special Events Coordinator
111 N. Tennessee St.
McKinney, TX 75069
Changes to the original application will only be accepted from the listed applicant or emergency contact in writing. No changes to the application or permit will be made the day of filming.
List the street(s) and block number(s) affected by filming and proposed closures.
Describe the area to be utilized, including specific location and access, how many and what type of vehicles are expected and who is responsible for coordination of parking operations. Also, describe any blocking of downtown square parking spaces.
Please describe the area of usage, streets / alleys involved, requested standard usage modifications, types of controls needed, Police, cones, barricades, flags, etc. Please clearly describe the location and duration of any requested street closings. A traffic plan must be included with this Permit Application.
All traffic laws shall be adhered to by Film Company; the only exception is where traffic flow is otherwise clearly designated and controlled. Film Company understands that street closures are a matter of public health and safety and are completely within the discretion of the City of McKinney. Street closings may require additional permitting.
Film Company must provide written notice, not less than 48 hours in advance, to any affected property owners of any street closings and the duration of the closings.
Describe general signage. All signage must be removed within 24 hours of the completion of the event. No signs are allowed in the right-of-way.
List the SPFX coordinator in charge. Credentials and license will be required.
Please describe any activities planned for the film shoot that may pose a danger to public health and safety. Examples are car chases or explosions.
Stunt driving activity could be vehicle chases, exceeding the posted speed limit by more than 50 MPH or disobeying other traffic laws. Lock-up plan and map will be required.
Give details along with locations, dates and times.
To obtain a Tent Permit, you must fill out an application Form. Get the form from the Fire Marshal at 972-547-2850.
Attach a drawn-to-scale site plan showing the location of proposed tent(s), location of adjacent structures, setbacks from adjacent property lines and distance to all structures from tent(s), including guide wires and stakes.
If any of the following will be part of your event, please check the appropriate box. You may be required to contact these departments to obtain additional permits or incur additional fees.
Applicant is required to obtain a temporary alcohol permit from TABC and present the permit for approval to the City of McKinney City Secretary located at McKinney City Hall, 222 N. Tennessee St., McKinney, TX 75069.
The Film Company must provide written notice not less than 48 hours in advance to all owners or occupants of real property abutting the boundaries of the area in which the filming will be conducted. The notice must include the following information:
Applicant shall procure and keep in full force and effect for the duration of the filming, minimum insurance written by an insurance company approved by the State of Texas, acceptable to the city and issued in the standard form approved by the Texas Department of Insurance. All provisions of each policy must be acceptable to the city and name the City of McKinney and its officers and employees as additional insureds. Insured must provide a waiver of subrogation to the City of McKinney, its officers and employees for bodily injury (including death), property damage or any other loss. An original Certificate of Liability Insurance must be submitted with the application.
City of McKinney, Its Officers and Employees222 N. Tennessee St.McKinney, TX 75069
1. Workers Compensation: If filming in a "city facility or premise," then, Workers' Compensation with statutory limits; Employers Liability with minimum limits for bodily injury: a) by accident, $100,000 per each accident, b) by disease, $100,000 per employee with a per-policy aggregate of $500,000.
2. Business Automobile Liability Insurance covering owned, hired and non-owned vehicles, with a minimum combined bodily injury (including death) and property damage limit of $500,000 per occurrence. Note: If filming involves "extended car chases," then, minimum limit of $3,000,000 per occurrence.
3. Aircraft Liability Insurance: If filming involves the use of aircraft, then, Aircraft Liability Insurance for owned, hired and non-owned aircraft with a minimum limit of $5,000,000 per occurrence.
4. Commercial General Liability Insurance including but not limited to Premises / Operations, Personal & Advertising Injury, Products / Completed Operations, Independent Contractors and Contractual Liability with minimum combined bodily injury (including death) and property damage of limits of $1,000,000 per occurrence, $1,000,000 general aggregate.
Note: If filming in a "city facility or premise," then minimum limits of $1,000,000 per occurrence, $2,000,000 general aggregate.
Note: If filming involves the use of pyrotechnics, explosives or fireworks, then $5,000,000 per occurrence, $5,000,000 general aggregate.
5. Liquor Liability Insurance: If alcoholic beverages are sold, served or otherwise made available, then Liquor Liability Insurance with minimum limits of $1,000,000 each claim.
Production Company agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, the following required provisions: a) Name the City of McKinney and its officers, employees and elected representatives as additional insured to the Commercial General Liability and Business Automobile Liability policies
b) State that coverage shall not be cancelled, non-renewed or materially changed except after 30 days' written notice by certified mail to:
Special Events Coordinator
111 N. Tennessee St.
McKinney, TX 75069
Applicant may be required to hire off-duty McKinney Police Officers for security, crowd control and traffic control during filming. The total number of police officers working at the location will be determined by the McKinney Police Department using industry-specific planning variables.
The City of McKinney reserves the right to close down any film shoot that violates any city ordinance, code or deviates from the terms and conditions of this permit.The film permit shall also be denied or revoked if the special events officer, police chief or fire chief determines the activity poses a serious threat to public health, safety or welfare.
The Film Company shall indemnify and hold harmless the City of McKinney, its officers, agents and employees, from and against any and all claims, losses, damages, causes of action, suits and liability of any kind, including all expenses of litigation, court costs and reasonable attorney's fees, for injury or death of any person or for damage to any property that arise out of or in connection with the activities performed by the Film Company within the City of McKinney, whether such injuries, death or damages are caused by the negligence or intentional acts of the Film Company or the negligence of the City of McKinney or the joint negligence of the city and the Film Company.
By submitting this form, I certify that the information provided above is correct, and I acknowledge having read and understood the information contained in this application. I agree to conduct the filming in compliance with all applicable codes, ordinances, laws and the conditions contained in the Film Permit.
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