This application is for the City of McKinney Special Event Permit, hereinafter referred to as city, and an event / event coordinator, hereinafter referred to as event, for the cooperation of planning and operating a special event.
The city reserves the right to close down or cancel any event that is in violation of any city ordinance or deviates from this application. The city also reserves the right to close down or cancel the event if public safety or affected department supervisors deem the event unsafe for public participation
Submittal Information and City Requirements
A non-refundable fee of $100 is required per application, and if McKinney Parks and Recreation Trails are used, a trail fee may apply. Fees appear later in this form.
Payment to the City of McKinney is due upon submission of the application and before the application can be reviewed - at least 60 days before the event date. The City of McKinney accepts online payment (preferred), check, cash or credit card. Payment can also be hand-delivered or mailed to 111 N. Tennessee St., McKinney, TX 75069.
::: PLEASE NOTE ::: No special event permit will be released until all fees, permits, insurance, and licenses are received in the City of McKinney's Office of Special Events.
Please answer all information about the event as accurately as possible. Incomplete applications will not be accepted. If you have any questions about this application, please contact the McKinney Performing Arts Center at 972-547-2650.
Following application submittal, all internal city departments will review the application and respond to the Special Event Coordinator. At that time a review committee meeting date will be set with the departments involved and the permit applicant; this meeting date is 30-45 days before the event.
Applications submitted in advance of 60 days can have their applications reviewed sooner than 30-45 days before the event if city staff is given enough lead time to review the application.
The City of McKinney will do its best to accommodate applicant timelines regarding when applications are received and when the event is to take place.
The event is REQUIRED to carry property, bodily injury and municipal liability insurance of $1 million per occurrence. The "City of McKinney and its Officers, Employees and Elected Representatives" MUST be shown as an additional named insured on the insurance declaration. One original Copy of Insurance must be submitted at least 30 days before the event.
Please list the additional insured information as follows:
City of McKinney and its Officers, Employees and Elected Representatives222 N. Tennessee St.McKinney, TX 75069
If your event is selling / serving / distributing alcohol, please be advised of the following additional insurance required by the City of McKinney:
All applications must include a public safety plan, a site map and if applicable, a race route map. A field to load the Public Safety Plan is available later in this form.
There will be no alcohol distributed or consumed in city parks or streets in accordance with city ordinances. A special event permit for alcohol on private property, in conjunction with a McKinney private club, may be permitted with a TABC license. Certain city-owned properties may be licensed through the city.
Any event that will be serving or selling alcohol must contact the City Secretary Office at email@example.com for more information about temporary, catering, and/or winery festival permit requirements, procedures, and related fees.
Please be advised of other requirements for an event that will serve or sell alcohol.
Please note: Sec. 87-29 - Alcoholic beverages (Ord. No. 2011-06-037, section 2, 6-7-2011) An alcoholic beverage permit must be applied for with the City Secretary 45 days in advance of the special event where alcohol will be sold or served, in accordance with the requirements of chapter 14 of this Code.
Please describe the area of usage, course, street(s) / alleys involved and requested modifications of standard usage.
Events that require lane closure must submit a traffic control plan.
Describe the area requested including specific location, access and handicapped parking spaces, how many and what type of vehicles are expected and who will handle coordination.
Include the number of dumpsters or containers needed, who will pick up during and after the event and how often during the event. Litter control is the sole responsibility of the event. The services provided by the City of McKinney may include use of a dumpster if requested prior to the event taking place.
Please describe any additional support services needed.
Describe signage including sponsors, directional, parking, registration, etc. For more information about signs, flags, banners, etc., contact the Building Inspections Department, 221 N. Tennessee St., or call Jeff Harris at 972-547-7452.
List any food or drink items, including promotional giveaways, demonstrations and samples to be offered to the public, free or for sale.
Describe how you will notify residents affected by the event, including those on the route / course or nearby.
Describe the number and location of portable restrooms. Rental of these units is the responsibility of the event.
If not uploaded previously.
The Fire Code requires a Public Safety Plan for all events. The plan must explain how the organizer plans to address the concerns of emergency services and alert attendees in the event of an emergency. The below items shall be addressed in the public safety plan. If you need assistance with the plan, or for specific questions, you may contact the Fire Marshal's Office at 972-547-2850.
McKinney Public Safety (Police, Fire / EMS and Emergency Management) will review the public safety components of the event to determine if a Special Events Unified Command Team is necessary. The Command Team composition will be determined by McKinney Public Safety depending upon the scope of the event. The cost of the identified team will be paid by the event.
If you need assistance, or have specific questions, please contact Lieutenant Todd Lowry (McKinney Police Department) at 972-547-2799.
All services must be coordinated with the McKinney Fire Department.
A permit is required when the tents or membrane structures have a combined area in excess of 400 sq. ft. For uses where several smaller tents (10 x 10) are used and these are located directly adjacent to one another, a permit may be required subject to the review of the Fire Marshal. Temporary cooking structures, including food trucks, are required to submit a Fire Permit. Determine if a permit, issued by the McKinney Fire Department, is required.
All tents, regardless of size, must be fire-retardant-treated.
Office of Special Events Attn: Special Events Coordinator 111 N. Tennessee Street McKinney, Texas 75069
Make an online payment for your $100 application fee.
Parks and Recreation Trail Use fees and/or Preferred Route Street fees are assessed after approval of the event. You will issue these fees "directly" to the McKinney Parks & Recreation Department.Questions? Contact the PARD at 972-547-7482.
Non-preferred route costs, including barricades, security, cleanup and other costs deemed necessary by the special event committee will borne by the event.
By submitting this form, I certify that all of the information contained in this Special Event Application is true and correct and I understand that any deviation from this application could result in the city closing down or canceling the event. I understand that a Special Event Permit must be issued by the Event Coordinator before the event. The issuance of that permit is contingent upon the Event Coordinator’s compliance with the Special Event Application and acceptance of all listed stipulations of the Special Event Permit.
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